- Setting up the MAR for Internal Use
- Setting up the MAR for Foster Family Website Use
- Using the MAR
- Using the MAR in the Foster Family Website
This article is meant to assist you with the online Medication Administration Record (MAR) in extendedReach. If you have a question not addressed here, contact support at firstname.lastname@example.org.
The online MAR is similar to a paper MAR. The medications that client has when it is first created, are what appear on it. If a client gets a new medication mid-month, just like a paper MAR, the additional medications should manually be added on the MAR. For this reason, the MAR is equipped with multiple available lines.
Setting up the MAR for Internal Use
If the MAR is not already set up for your agency, you can set it up by going to Program Settings -> Program Report Types -> Add Program Report Type. When configuring the report, click on the Custom tab and in the "Custom Subform" section, copy and paste this information: S_CASE_MAR_CF .
This will allow the form to show on the Compliance tab in the case profile -- allowing for staff to fill it out.
Setting up the MAR for Foster Family Website Use
If the MAR is not already set up for your agency, you can set it up by going to Program Settings -> Program Report Types -> Add Program Report Type. When configuring the report, click on Show Advanced Options and select "Foster Home initiated report using custom form (advanced)". Scroll down to the bottom and in the Family Form field, copy and paste this information: F_FRM_MAR .
This will allow the form to show on the Foster Family Website -- allowing for families to fill it out in the web portal.
Image: Family Form field
Using the MAR
The MAR can be accessed through the case profile by either going to the Compliance tab or clicking on Add Report on the top of the page (if set up for internal staff use). Once generated, there will be an area to record the usage for each prescribed medications.
Image: MAR form
Information such as the Medication Name, administration times, dosage amounts and instructions, prescription number, # of refills, start/end prescription dates, and the prescribers name will all auto-populate if filled out on the Medications tab.
To fill out the MAR, click on the lightly grey shaded box located under the corresponding day of the month and the select one of the drop-down options.
The Medication Given option will use the users initials to in the box. All other options will use the code in parenthesis.
Image: MAR options
Image: MAR filled out
If the medication stops on a specific day, the grey areas will disappear and the subsequent days will not be editable. In the example below, the medication stops on November 27th. Therefore, the MAR for the month of November will show the 28th - 30th as days that cannot be filled out.
Image: Medication stopped
Once the MAR has been filled out for the month, either click on the Send for Approval button at the top or the Complete button.
Using the MAR in the Foster Family Website
If the Family Web is enabled for your agency, you can have the families fill out the MAR from the Family Web and submit it to their assigned worker. If you would like the Family Web enabled, please contact email@example.com.
Families can locate the MAR by going to the Children tab on the Family Web, clicking on the child's profile, and selecting the MAR under the Online Forms section.
Image: Family Web MAR
Similar layout to the MAR available to internal staff, foster parents can select the month and year for the MAR and have 4 options to choose from: Medication Given (user initials), Medication Not Given (X), Client Refused (R), and See Notes (N).
Image: Family Web MAR form
Foster Parents can add notes at the bottom of the MAR as well as attachments. Once they have completed the MAR, they can click on Submit to send it to the worker.
Image: Family Web MAR notes and submission
Foster parents or group home staff upload up to 10 file attachments to the MAR. This can be done by going to the MAR form on the Family Web, scrolling down to the bottom, and uploading the attachments by clicking on the “Choose File” button.
Image: Upload MAR files
Once the MAR has been submitted, attachments can be removed in extendedReach in the File Attachments section or viewed in the Related Files section.
Image: MAR file attachments
Image: Related Files for the MAR