Content
- Introduction
- Signing the Staff Signature Form
- Scanning a Signed Staff Signature Form
- Using Microsoft Snipping Tool
- MAC Support in Capturing the Signature Image
- Attaching a Signature to a Staff Profile
- Staff Digital Signature
Introduction
If you have a question not addressed here, you can contact support at support@extendedreach.com.
Signing the “Staff Signature Form”
- Employee must first have a Staff Profile in the extendedReach system. For additional support with Adding a Staff Profile, see the Related Articles below.
- Click Here to access the extendedReach Staff Signature Form.
- Print the Staff Signature Form.
- Employee will sign their name inside the box on the Staff Signature Form.
Image: “Staff Signature Form Box”
Scanning a Signed Staff Signature Form
With the use of a scanner or smart phone, scan or photograph the entire signature form box with signature inside the box. Save the scanned (or photographed) form to your desktop.
Image: “Scanning Staff Signature Form”
Using Microsoft Snipping Tool
- Open the saved scan (or photograph).
Image: “Scanned Signature Form”
2. Search for “Snipping Tool” in Microsoft Windows Search Bar and select Snipping Tool.
Image: “Microsoft Snipping Tool Search Screen”
If you cannot find the MS Snipping Tool, try using Lightshot for free.
3. Begin a New Snip by clicking on “New”.
Image: “Creating a New Snip Screen”
Image: “Capturing the Signature”
Image: “Captured Signature”
If you do see borders, go to “Tools” and click on “Options”. Unchecked the “Show selection ink after snips are captured” box, and click on “OK”.
Image: “Remove Border”
Image: “Snipped Signature Image File”
Image: “Image Dimensions Properties Screen”
Image: “Image Dimensions Screen”
Mac (OSX) Support in Capturing the Signature Image
If you use a Mac, the following two options will allow you to capture the signature image.
(Option 1) Save the PDF to your Mac’s desktop, open the PDF, and press “COMMAND+SHIFT+4” (which does the same thing as the snipping tool in Windows).
(Option 2) If you use Parallels to run Windows on your Mac, you may have to “turn on” the snipping tool in Windows/Parallels (see instructions below).
Image: “Snipping Tool Mac Support Screen”
Image: “Staff Signature Mac Support Screen”
Attaching a Signature to a Staff Record
This portion of the process occurs within the extendedReach system, and can only be accessed by an Agency Administrator.
- Click on “Staff Profiles”, under “Organization Settings” on your Workspace.
Image: “Workspace Organization Settings Screen”
Image: “Organization Settings Staff Screen”
Image: “Staff Edit Screen”
Image: “Edit Signature Attachment Screen”
5. Select the Snipped Signature File you saved on your computer desktop.
Image: “Snipped Signature Image File”
You can also delete a file if you need, by clicking on the file and then clicking on the trash can.
Image: “Edit Delete Signature Screen”
Image: “Edit Save Screen”
You should now see a check-mark under “Signature” for your staff member. This indicates a signature is attached to that staff member’s record.
Image: “Staff Signature Attached Screen”
Staff Digital Signature
Staff are also able to apply their signature through My Preferences button, Replace Signature button
